Budget Notes
Lines 1 and 2 : Foundation and Government Grants - List the foundations and/or agencies. Label grants pending or confirmed
Line 3 : Individuals – Donations received or fundraising planned
Line 7 : Admissions – List ticket prices, venue capacity, etc.
Line 8 : Product Sales – List type and cost of product; amount sold, etc.
Lines 9 and 10 : Performance and Outreach Fees – List payments received for performances.
Line 17 : Artistic Personnel – Fees for rehearsal, recording; composer’s fee, etc.
Line 18 : Technical Production – Fees for producer, recording/sound/light engineer, stage manager, etc.
Line 19 : PR and Marketing – Fees for publicist, graphic and web designers, photographer, etc.
Line 20 : Administrative – Fees for grant writer, bookkeeper, assistant, etc.
Line 23 : Production – CD production, box office, etc.
Line 24 : Rentals – Fees for venue, recording studio, etc.
Line 25 : Printing and Postage – Postcards, fliers, programs, etc.
Line 26 : Equipment – Sound equipment rental
Line 29 : Rental for office, Storage, etc.
Line 30 : Telephone and web related expenses
Line 31 : Office expenses like ink, paper, computers,software, etc.
In-kind donations are any non-cash goods or services you or your ensemble receives over the course of a project or the fiscal year. Following are just a few examples of the many types of in-kind donations that arts groups often receive:
- Musician or artist commissioning, rehearsal, and/or performance fees donated back to the ensemble or project
- Free program printing and/or copying received from a local printer
- Food and/or beverages donated by a local business for the opening night of a concert series
- Donated time from a bookkeeper who reconciles the accounting for an ensemble on a monthly or quarterly basis
- Land line or cell phone expenses for time spent conducting ensemble or organizational-related business
If listing in-kind donations, please be sure to account for these donations on both the income and expense sides of each financial document submitted as part of the Musical Grant Program application.
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